Privacy Policy

Applicant Privacy Policy

Effective Date: September 8, 2026

Recon Managed Services, LLC (“Recon,” “we,” “us,” or “our”) respects the privacy of individuals who apply for employment opportunities with us. This Applicant Privacy Policy explains how we collect, use, disclose, retain, and protect personal information submitted through our applicant tracking system (“ATS”) or otherwise collected in connection with the recruiting and hiring process.

This Privacy Policy applies only to individuals who apply or are considered for employment opportunities with Recon. It does not govern other websites, services, business relationships, or the processing of information relating to individuals after they become employees of Recon.

1. Information We Collect

When you apply for an employment opportunity with Recon, we may collect personal information that you provide to us, including:

• Name
• Email address
• Telephone number
• Location
• Résumé or curriculum vitae
• Cover letter
• Other information you choose to include in your résumé, cover letter, application materials, or communications with us

You are not required to create an account in order to submit an application through our ATS.

We encourage applicants not to include sensitive personal information in application materials unless it is reasonably necessary for the employment application or requested by Recon for a lawful purpose.

2. Information Collected Automatically

When you access or use our ATS, certain technical information may be collected automatically, including:

• Internet Protocol (IP) address
• Browser type and related browser information
• Technical information reasonably necessary to operate, maintain, secure, and troubleshoot the ATS

We do not use third-party analytics, behavioral advertising, advertising pixels, or similar marketing tracking tools within the ATS.

3. How We Use Applicant Information

Recon uses applicant personal information only for recruiting, hiring, and related employment-selection purposes.

These purposes may include:

• Receiving and reviewing job applications
• Evaluating an applicant's qualifications, experience, and suitability for a position
• Comparing applicants for available positions
• Communicating with applicants regarding their applications
• Providing application status updates
• Scheduling or coordinating recruiting and hiring activities
• Maintaining records relating to our recruiting and hiring process
• Protecting the security, availability, and integrity of our ATS
• Complying with applicable legal, regulatory, and recordkeeping requirements
• Establishing, exercising, or defending legal claims where necessary

Recon does not use applicant information for unrelated marketing or advertising purposes.

4. No Artificial Intelligence or Automated Hiring Decisions

Recon does not use artificial intelligence, machine learning, automated candidate scoring, automated candidate ranking, automated résumé screening, or similar automated decision-making technologies to make employment decisions through the ATS.

Employment applications are reviewed and hiring decisions are made by authorized Recon personnel.

5. Applicant Communications

We may use the email address you provide to communicate with you about your application, including application confirmations, status updates, interview-related communications, requests for additional information, and other recruiting or hiring communications.

We do not use applicant contact information to send marketing or promotional communications.

Recon uses Resend as a service provider to facilitate the delivery of email communications. Information necessary to send an email, such as your email address and the contents of the applicable message, may therefore be processed by Resend on Recon's behalf.

6. How We Share Applicant Information

Recon does not sell or rent applicant personal information.

We may disclose applicant information in the limited circumstances described below.

Internal Personnel

Applicant information may be accessed by authorized Recon personnel with a legitimate need to use the information for recruiting and hiring purposes.

Internal access is generally limited to members of Recon's recruiting and Human Resources functions and other authorized personnel when reasonably necessary for the hiring process.

Service Providers

We use third-party service providers to operate and support our ATS. These providers may process applicant personal information on our behalf to the extent necessary to provide their services.

Our primary ATS service providers include:

• Supabase, which provides database and data-storage infrastructure
• Render, which provides application hosting infrastructure
• Resend, which provides email-delivery services

These service providers maintain their own security and privacy practices and may use additional infrastructure providers or subprocessors in connection with their services.

We do not authorize these service providers to use applicant personal information for Recon's advertising or marketing purposes.

Legal and Safety Requirements

We may disclose applicant personal information when we reasonably believe disclosure is necessary to:

• Comply with applicable law, regulation, subpoena, court order, or other lawful governmental request
• Respond to legal proceedings
• Establish, exercise, or defend Recon's legal rights
• Investigate or prevent fraud, security incidents, or unlawful activity
• Protect the rights, property, or safety of Recon, our employees, applicants, or others
• Satisfy employment-related legal and regulatory obligations

Business Transactions

If Recon is involved in a merger, acquisition, reorganization, financing, sale of assets, or similar corporate transaction, applicant information may be disclosed or transferred as part of that transaction where permitted by applicable law and subject to appropriate confidentiality protections.

7. We Do Not Sell Applicant Information

Recon does not sell applicant personal information.

We also do not use applicant information for:

• Targeted advertising
• Cross-context behavioral advertising
• Marketing profiles
• Data brokerage
• Unrelated commercial purposes
• Training artificial intelligence or machine-learning models

8. Data Retention

Recon retains applicant information for as long as reasonably necessary to administer our recruiting and hiring activities, maintain appropriate employment records, comply with applicable federal and state recordkeeping requirements, resolve disputes, and establish, exercise, or defend legal claims.

Applicable laws may require Recon to retain certain employment application and hiring records for specified periods.

Where a complaint, investigation, litigation, regulatory proceeding, or other legal matter is pending or reasonably anticipated, we may retain relevant records for a longer period as permitted or required by law.

When applicant information is no longer reasonably necessary and we are not legally required to retain it, we may delete, destroy, or otherwise dispose of the information in accordance with our records-management practices.

Information contained in system backups may remain for a limited additional period until those backups are overwritten or deleted in accordance with applicable system and service-provider retention procedures.

9. Data Security

Recon takes reasonable administrative, technical, and organizational measures designed to protect applicant personal information against unauthorized access, loss, misuse, alteration, or disclosure.

Our ATS relies on third-party infrastructure providers, including Supabase and Render, that maintain security controls applicable to their respective services.

Security is a shared responsibility, and Recon is responsible for appropriately configuring and using those services within our ATS environment.

Access to applicant information within Recon is limited to authorized personnel with a legitimate recruiting, Human Resources, administrative, security, or legal need for access.

No method of transmitting information over the Internet or storing information electronically can be guaranteed to be completely secure. Accordingly, while we take reasonable measures to protect applicant information, we cannot guarantee absolute security.

10. Your Privacy Requests

Applicants may contact Recon to request information about personal information we maintain about them or to request access, correction, or deletion of their personal information.

Requests may be submitted by email to:

legal@reconms.com

We may need to verify your identity before fulfilling a request in order to protect applicant information from unauthorized disclosure or deletion.

Certain requests may be limited or denied where Recon is required or permitted to retain information under applicable law, where the information is necessary for the establishment or defense of legal claims, where fulfilling the request would adversely affect the rights of another person, or where another lawful exception applies.

We will respond to privacy requests in accordance with applicable law.

11. Applicants From Different U.S. States

Recon is headquartered in Texas, but individuals located throughout the United States may apply for employment opportunities through our ATS.

Privacy and employment laws vary by jurisdiction. Applicants may have additional rights regarding their personal information depending on where they reside or the location associated with a particular employment opportunity.

Where applicable law provides rights beyond those described in this Privacy Policy, Recon will process qualifying requests in accordance with those legal requirements.

Nothing in this Privacy Policy is intended to limit any privacy or employment right that cannot lawfully be waived or limited.

12. Applicants Under 16

The Recon ATS is intended for individuals who are at least 16 years of age.

Individuals under the age of 16 should not submit an employment application or personal information through the ATS.

If we learn that personal information was submitted through the ATS by an individual under 16, we may delete the information unless retention is required or otherwise permitted by applicable law.

13. Third-Party Services

Our ATS depends on services provided by third parties, including Supabase, Render, and Resend.

Those providers may process information in accordance with their agreements with Recon and their own applicable privacy, security, and data-processing obligations.

Their systems, infrastructure, and subprocessors may be located in jurisdictions other than the applicant's state of residence.

Recon selects and uses service providers for legitimate operational purposes associated with providing and securing the ATS and communicating with applicants.

14. Changes to This Applicant Privacy Policy

We may update this Applicant Privacy Policy periodically to reflect changes to our recruiting practices, ATS technology, service providers, legal requirements, or other operational circumstances.

When we make changes, we will update the effective date at the top of this Privacy Policy.

If changes materially affect how applicant personal information is handled, we may provide additional notice when appropriate or required by law.

Applicants are encouraged to review the current version of this Privacy Policy when submitting an application.

15. Contact Us

If you have questions about this Applicant Privacy Policy, our handling of applicant personal information, or wish to submit a privacy request, please contact:

Recon Managed Services, LLC
2590 Calder Ave
Beaumont, Texas 77702
United States

Email: legal@reconms.com